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Easy data backup for companies in 10 steps

Easy data backup for companies in 10 steps

A decalogue for the ideal data backup for your company!

Data loss: how serious is it for a company?

What does it mean for a company to lose data in the event of a device failure?
For a company, losing data means throwing away months of work, as well as losing its reputation. And losing these data represents a not too rare event, because the devices on which the data are found can be damaged (in some cases in an unrecoverable way), they can be affected by a virus, natural disasters or even getting lost or stolen intentionally.

This is the reason why now more than ever, since almost all the documentation is in virtual format, it is necessary to have a regular and frequent data backup plan. Today we want to give you some practical advice to make a functional backup plan.


10 Steps to avoid business data loss


1. Do not delay the file backup process

Rule number one: never postpone copying files! Keep in mind that computers are not eternal and are subject to hackers attack.

2. Copy the data 3 times

The first time on the computer we usually use. The second and third time on two separate virtual archives.

3. Keep backup copies in different places

Keep one of the two backups out of the normal office / work environment and possibly disconnected from the Internet to avoid virus and hackers attacks.

It is also necessary to evaluate the risk of eventualities such as natural disasters (earthquakes, floods and fires); this is the reason why in some cases you choose to keep your data in special anti-seismic and anti-atomic bunkers. It is necessary to proceed in this way to always have one more option in case the other 2 memories are not recoverable.

4. Use strong passwords

Of a minimum length between 8 and 10 characters; use of special characters and upper and lower case.

5. Use an offline backup with different storage medium

For example usb and hard disk, in order to lower the probability of data loss in the event of a failure occurring in the same type of storage medium.

It is better to keep one of the two devices away from the other and not connected to the network (to avoid viruses or accidents such as breakages or fires).

6. Use an online backup: Cloud backup

It is also necessary to have an online backup (such as ICloud, Dropbox) as well as offline backup on external memories (USB, hard disk).

7. Use software for automatic daily backup

Especially if you are using VPS (virtual private server).

It is unthinkable to make a copy of each file every day, so you need to rely on the computer, on which a rescue software will be installed.

8. Test the data recovery

It is necessary to test the backup to make sure it works without errors of any kind and to avoid bad surprises in case of data loss.

9. Write a report of the backup list


10. Spend more to spend less

In terms of safety, it is always better to avoid saving money.

This implies spending time to find out about the various storage medium (eg SSD, Nas) and the most competitive brands on the market.


Data backup: focus of Disaster Recovery

We have seen by scrolling this decalogue how closely the concept of data backup is linked to that of disaster recovery.

It is precisely in anticipation of a possible loss of data that we have to think about how it can be avoided or reduced by using backup and storage systems which aim to, in addition to saving data, also to reduce downtime (business continuity).

For more information on our data backup services, visit the dedicated page by clicking here!

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